BARTLESVILLE PUBLIC LIBRARY
MINUTES OF THE REGULAR MEETING
AS CORRECTED

 

PLACE OF MEETING:         Bartlesville Public Library-Board Room/Administrative Services
DATE OF MEETING:           July 12, 2011
TIME OF MEETING:            4:30 PM

 

MEMBERS PRESENT AT ROLL CALL:                ALSO PRESENT:

Dixie Clayborn                                                            Joan Singleton, Director
George Halkiades                                                       Denise Goff, Senior Administrative Assistant
Maggie Humble                                                          Elsie Green, Technical Services Librarian
M’Liss Jenkins                                                           Cindy Blackburn, Acquisitions Clerk
Sujatha Krishnan                                                        Sally Jenkins, Technical Services Clerk
Kathryn Reese, Chair                                                

 

MEMBERS ABSENT AT ROLL CALL:

Paul Crawford
Alfreda McIntosh
1 Position Vacant

 

Chair Kathryn Reese called the meeting to order at 4:30 PM.

Mr. Halkiades made a motion to approve the May 10, 2011 Regular Meeting Minutes as presented. Seconded by Ms. Krishnan.  Aye:  Clayborn, Halkiades, Humble, Jenkins, Krishnan, Reese.  Nay: 0. Motion Carried.

This month’s meeting introduced the Technical Services Staff to Board Members. Technical Services totals three staff members. Elsie Green, Technical Services Librarian, is one of several staff members that selects and orders materials for the Library’s collection. She reviews patron requests, catalogs all materials, and maintains the non-fiction and romance novel collections. Elsie has been Technical Services Librarian for 22 years. Cindy Blackburn is the Acquisitions Clerk. She processes and receives all orders. Cindy has been working at the Library for 27 years. Sally Jenkins, Technical Services Clerk, does most of the physical processing of materials. She is active in folk dancing did a program this year for OK Mozart.  Their department is on the second floor of the Library and they work different hours than most of the other staff. Board Members appreciated their attendance and thanked them for their service.     

Ms. Singleton reported the security cameras have been installed on the electronic signboard. They will allow viewing of both the sign and the east parking lot. The Netbooks the Library received through the BTOP Grant are now available for checkout.

The new fiscal year budget took effect on July 1st. Beginning with this budget, the Literacy Coordinator position has been accepted as a full-time position in the City’s Employee Line. It has become a permanent position since the 3 year probationary period has ended. This change allows grant and state aid monies to be used for materials and services rather than for salary. Growing faster than originally anticipated, Literacy Services now has 29 tutors, 68 students, 42 English as Second Language students and will be serving 362 children in the City’s Title I schools.

Board Members reviewed the Collection Development and Internet and Computer Use Policies. Mr. Halkiades questioned the wording on Attachment #16-Citizen’s Request for Reconsideration. It states “the Board has also adopted the Library Bill of Rights, The Freedom to Read Statement and The Freedom to View Statement . . .”; all of which a part of this policy as well. Rather than reviewing this policy annually, maybe the Board should reaffirm their vote. Board Members change more often than the policy itself. Another option would be to change the language written in this form.  Members also discussed reviewing and approving all policies as they are presented at each meeting.

In the Internet and Computer Use Policy, page 2 under Acceptable Internet Use Guidelines, Members thought the next to the last entry was changed last year.  It reads, “Files may be downloaded onto a floppy disk . .” but should read “Files may be downloaded onto a storage media provided by the individual . .”.  This correction will be made.     

Chair Kathryn Reese asked for topics to cover in this year’s report to City Council. Ms. Singleton said the report is on the agenda for Monday, July 18th. Ms. Singleton and Ms. Goff will pull together whatever information and statistics that are needed for the report. Members would like the before and after pictures of the carpet installation to be included as well as a few pictures taken at programs throughout the year. Another item mentioned was making the Literacy Coordinator a permanent position this budget year.

The election of officers for fiscal year 2012 was the next item for Board consideration. After a brief discussion, Mr. Halkiades made a motion for Kathryn Reese to remain Chair of the Bartlesville Library Board. He also asked to cease all other nominations.  The motion was seconded by Ms. Jenkins. Aye: Clayborn, Halkiades, Humble, Jenkins, Krishnan, Reese.  Nay: 0. Motion Carried.   Ms. Humble made a motion for Paul Crawford to serve as Vice-Chair in fiscal year 2012.  Seconded by Ms. Jenkins.  Aye: Clayborn, Halkiades, Humble, Jenkins, Krishnan, Reese.  Nay: 0. Motion Carried. 

No additional comments were made by Board Members.

No Public Comments were made at this meeting.

No items were discussed for the September 13, 2011 Meeting Agenda.

With no further discussion, the meeting was adjourned at 5:25 PM. The next regular meeting of the Bartlesville Library Board will be Tuesday, September 13, 2011 at 4:30 PM in the Administrative Services Office.

 

 

 

 

_______________________________________
Submitted By: Denise Goff
Senior Administrative Assistant