Bartlesville Public Library
Minutes of the Regular Meeting

On Tuesday, November 10, 2015 at 4:30 PM, the Bartlesville Library Board was called to order in the Board Room-Administrative Services, Bartlesville Public Library, 600 S. Johnstone, Bartlesville, Oklahoma pursuant to the notice filed in the Office of the City Clerk, 401 S. Johnstone, Bartlesville, Oklahoma on November 5, 2015 and posted by 5:00 PM the same day.

Mark Boekhout
George Halkiades
Tyler Hartzell
Linda Maloney
Frankie Sievers
Chris Speirs

Brittany Hess
Kellie Storm
1 Position Vacant

Shellie McGill, Interim Transitional Director
Denise Goff, Operations Manager

Chairman George Halkiades called the meeting to order at 4:32 PM.

Mr. Boekhout made a motion to approve the September 8, 2015 Regular Meeting Minutes as submitted. Seconded by Mr. Hartzell. Aye: Boekhout, Halkiades, Hartzell, Sievers, Speirs, Nay: 0. Absent for Vote: Maloney. Motion Carried.

Ms. Goff updated the Board on Library projects. Painting of the Administrative Services Offices is almost complete. There is only one area left to be painted. After completion, the Maintenance Staff will move back downstairs and paint the areas that did not get completed the first time. Ms. Goff invited the Members to a presentation ceremony on Wednesday, November 11th at 2:00 PM. Members of the College High Class of 1965 will present the Library with ceremonial flags. There are a total of 8: the American flag, the MIA/POW flag, and flags from each branch of the military. The flags will be displayed on the bridge and will be available for use to groups and/or organizations.

Ms. McGill presented Members with a draft letter to the Oklahoma Department of Libraries to appeal the decision to withdraw the Library’s state aid for fiscal year 2016. Mr. Halkiades, Ms. McGill, and City Manager Ed Gordon were notified by letter, dated October 28, 2015, stating the Library was ineligible due to the 5% decrease in the maintenance of effort. City funds supporting the Library totaled $1,158,918 in 2014 as compared to $1,101,020 in 2015.  Ms. McGill emphasized that the transfer of the position and payment for that position did not cause any reduction in services. The services provided bythat position are still the same, but their physical office has been moved. Another point is if payroll and payroll related expenses are not counted, the Library actually spent 4.6% more in other areas in 2015. Ms. McGill said the City Manager has approved the content of the letter. She asked Board Members if they had any thoughts or additions. Mr. Halkiades commented that no entity should be penalized in their efforts to improve and become more efficient. Ms. Maloney asked to rephrase the one sentence that stated, “the decision was made…” to the “City made the decision…”.  Ms. McGill said the letter is due to the Oklahoma Department of Libraries on or before November 13th. If anyone has anything additional to add, please let her know.

The Bulletin Board Policy, the Exhibit Spaces Policy & Exhibit/Display Agreement, and the Electronic Signboard Policy were all reviewed with no suggested changes.

No additional comments were made by Board Members.
No public comments were made.

Items listed for the January 12, 2016 Agenda include the final ruling on State Aid funding and policy reviews.

With no further discussion, the meeting was adjourned at 4:54 PM. The next meeting of the Bartlesville Library Board will be Tuesday, January 12, 2016 at 4:30 PM in the Board Room, Administrative Services, Bartlesville Public Library.




Submitted By: Denise Goff
Operations Manager-Library, Museum, & Cemetery


Submitted By: Denise Goff
Operations Manager-Library, Museum, & Cemetery