Library Board Minutes
PLACE OF MEETING: Bartlesville Public Library-Board Room/Administrative Services
DATE OF MEETING: May 14, 2013
TIME OF MEETING: 4:30 PM
MEMBERS PRESENT AT ROLL CALL: ALSO PRESENT:
Mark Boekhout Joan Singleton, Director
Chris Dixon Denise Goff, Senior Administrative Assistant
MEMBERS ABSENT AT ROLL CALL:
Vice-Chair M’Liss Jenkins called the meeting to order at 4:34 PM. Chairman George Halkiades arrived at 4:35 PM.
With no corrections or additions discussed, Ms. Humble made a motion to approve the March 12, 2013 Regular Meeting Minutes as presented. Seconded by Mr. Boekhout. Aye: Boekhout, Dixon, Halkiades, Humble, Jenkins, McIntosh. Nay: 0. Motion Carried.
Ms. Singleton said tomorrow, May 15th, begins the conversion to the new Polaris Integrated Library System. Library services will be limited from May 16 to 23rd. Patrons will have to have their library cards in hand to checkout any materials. Holds on library materials will be suspended during this time and all books currently checked out are not due until May 22nd. This new system has many features that will be available. Patrons will have the ability to place interlibrary loan requests on line. They will be able to pay fines and fees on line and receive library notifications by text message as well as phone or email. Staff will have access multiple statistical reports not available with the current Horizon system.
Ms. Humble said she is pleased the Library will be co-sponsoring with Woolaroc on the Lewis and Clark program series this Fall.
The Safety of Children and Electronic Signboard Policies were reviewed with no suggested revisions.
Mr. Halkiades asked Board Members for suggested items to highlight in this year’s Board Report to the Bartlesville City Council. The report is now written and sent to Council Members. The main topics listed include the Polaris Integrated Library System, new tile in the Library entry and Exhibit Hall, and the 1940’s program event. Ms. Jenkins also suggested the City Ride transit system. The Library is the one of the largest stops on the bus route. Other topics mentioned were the growing number of Literacy students and tutors and two of the Literacy students won state awards this year. Other programs such as the Battle of the Books and the Summer Reading Program. Mr. Halkiades asked that statistical data be used. Ms. Singleton will compile the report and present to the Library Board for approval.
No additional comments were made.
No Public was in attendance at this meeting.
Items for the July 9, 2013 agenda include the annual election of officers. Both Mr. Halkiades and Ms. Jenkins agreed to continue as Chair and Vice-Chair if elected.
Ms. Singleton also mentioned that Member Paul Crawford will complete his final term on the Board in July. He is not eligible for reappointment. Ms. McIntosh will complete her first full term on the Library Board in July. She would like to be considered for a second term appointment.
With no further discussion, the meeting was adjourned at 5:00 PM. The next regular meeting of the Bartlesville Library Board will be Tuesday, July 9, 2013 at 4:30 PM.
Submitted By: Denise Goff
Senior Administrative Assistant