BARTLESVILLE PUBLIC LIBRARY
MINUTES OF THE SPECIAL MEETING

On Tuesday, December 9, 2014 at 4:31 PM, the Bartlesville Public Library Board was called to order in the Board Room-Administrative Services, Bartlesville Public Library, 600 S. Johnstone, Bartlesville, Oklahoma pursuant to notice filed in the Office of the City Clerk, 401 S. Johnstone, Bartlesville, Oklahoma on December 3, 2014 at 12:48 PM and posted by 5:00 PM same day.

MEMBERS PRESENT AT ROLL CALL: ALSO PRESENT:

Mark Boekhout Joan Singleton, Director
George Halkiades Denise Goff, Senior Administrative Assistant
Tyler Hartzell
Brittany Hess
Linda Maloney
Alfreda McIntosh
Frankie Sievers
Chris Speirs

MEMBERS ABSENT AT ROLL CALL:

Chris Dixon

Mr. Halkiades called the meeting to order at 4:31 PM. Newly appointed members Tyler Hartzell, Brittany Hess, and Frankie Sievers were present. Ms. Sievers is a recently retired speech pathologist with the Bartlesville Public Schools. Both Ms. Hess and Mr. Hartzell are employed with Phillips 66. Mr. Halkiades welcomed each of them and thanked them for their willingness to serve on this Board.

With no corrections or additions to be made, Mr. Speirs made the motion to approve the July 8, 2014 Regular Meeting Minutes as submitted. Seconded by Mr. Boekhout. Aye: Boekhout, Halkiades, Hartzell, Hess, Maloney, McIntosh, Sievers, Speirs. Nay: 0. Motion Carried.

Ms. Singleton added to the Director’s Report by saying that Friday, December 12th is this year’s Annual Staff Training Day. This year’s focus is customer service. Guest speakers include Jesus Ramirez, Community Relations Officer, Dallas District Office-U.S. Citizenship and Immigration Services; Julia Quinn, Certified Life Coach and facilitator of Parenting with Love and Logic; and Ann Marie Alleman, Assistant Trainer and People Development Coach for Truity Credit Union. We will also have a brainstorming session for possible programs in 2015-16 and a library policy review.

Ms. Singleton said today is the last day of employment for our part-time Reference Assistant. With this vacancy, the Library is critically short staffed. Positions that have been vacated since the late spring are still unfilled. With library hours totaling 69 hours per week, it is becoming more and more difficult to make sure every public service desk is manned during open hours. Mr. Hartzell asked if the Library uses volunteers, Ms. Singleton said we do have volunteers helping with different projects; however it is different for volunteers to work the desks during the evening and on weekends.

The Literacy Long Range Plan was reviewed. Ms. Singleton explained Literacy has to have a standalone plan for the Oklahoma Department of Libraries grant purposes. That is why it was not presented for approval with the Library’s in May. Ms. Sievers asked if Literacy is totally grant funded. Ms. Singleton said no. Literacy is a department of the Library and paid with City tax dollars, however both Literacy Assistants are paid with grant funds. Mr. Boekhout made a motion to approve the Literacy Long Range Plan, 2014-2017. Seconded by Ms. Sievers. Aye: Boekhout, Halkiades, Hartzell, Hess, Maloney, McIntosh, Sievers, Speirs. Nay: 0. Motion Carried.

The next item for Board consideration was the annual review of five policies. Mr. Halkiades asked the new members to read each policy and let him know if there are any questions. New members are more likely to find sentences that are hard to understand or wording that needs to be revised. The Distribution of Materials, Photography and Videography, Bulletin Board, and Electronic Signboard were reviewed with no requested changes or additions. Mr. Halkiades asked about the Meeting Room policy. He said that according to the Oklahoma Statutes 3.2 beer is not defined as alcohol. Maybe the wording should be changed from “alcohol” to “intoxicating beverages”. Ms. Singleton will check with City Attorney Jerry Maddux.

The Exhibit Spaces/Exhibit Spaces Agreement was presented with one change. Ms. Singleton is requesting the deletion of one sentence. The sentence is Exhibiting groups or individuals must recognize that meetings may be scheduled during the time their exhibit is in place. She explained that the Library no longer places exhibits in the meeting room so this sentence is not necessary. The same sentence is also listed in the Exhibit Spaces Agreement. Mr. Speirs made the motion to approve the revised Exhibit Spaces Policy/Exhibit Spaces Agreement. Seconded by Mr. Hartzell. Aye: Boekhout, Halkiades, Hartzell, Hess, Maloney, McIntosh, Sievers, Speirs. Nay: 0. Motion Carried.

No additional Board comments were made.

No Public Comments were made at this meeting.

Nothing was mentioned at this time for the January 13, 2015 Board Meeting Agenda.

With no further discussion, the meeting was adjourned at 5:28 PM. The next regular meeting of the Bartlesville Library Board will be Tuesday, January 13, 2015 at 4:30 PM in the Board Room-Administrative Services, Bartlesville Public Library.

 

 

 

Submitted By: Denise Goff
Senior Administrative Assistant