Library Board Minutes
On Tuesday, September 8, 2015 at 4:30 PM, the Bartlesville Library Board was called to order in the Board Room-Administrative Services, Bartlesville Public Library, 600 S. Johnstone, Bartlesville, Oklahoma pursuant to the notice filed in the Office of the City Clerk, 401 S. Johnstone, Bartlesville, Oklahoma on September 3, 2015 and posted by 5:00 PM the same day.
MEMBERS PRESENT AT ROLL CALL:
MEMBERS ABSENT AT ROLL CALL:
Shellie McGill, Interim Transitional Director
Denise Goff, Operations Manager
Laura Pryce, Youth Services Librarian
The meeting was called to order at 4:32 PM by Chairman George Halkiades.
Mr. Halkiades welcomed Shellie McGill, Interim Transitional Director for the Library, Museum, and Cemetery. Ms. McGill told Board Members that the process will begin soon for the Library Director position. Most likely the selection will be made by a Committee as it has been in the past. She is scheduled to meet with the City Manager Ed Gordon next week and he will instruct her on how/when to proceed. In the interim, Library operations, services, projects, etc. will remain the same. There will be no changes unless something unexpected surfaces. Ms. McGill also said that if any Members have questions or concerns, they are welcome to contact her at any time.
With no changes made, Ms. Sievers made a motion to approve the July 14, 2015 Regular Meeting Minutes as written. Seconded by Ms. Hess. Aye: Halkiades, Hess, Sievers, Speirs, Storm. Nay: 0. Absent for Vote: Maloney. Motion Carried.
Ms. Goff said that Ms. Singleton submitted a final Director’s Report that was included in the information packet. She explained some of the new and returning City procedures that staff is having to follow. She also noted the resignation of Reference Librarian Bethany Coke in August.
Ms. Goff said the Library will host a certification class later in September. The class is one of the required classes from the Institute of Public Librarianship sponsored by the Oklahoma Department of Libraries.
Another program will be a roundtable discussion sponsored by the National Endowment for the Humanities. On September 21st, Brandon Johnson, Senior Program Officer will be in Bartlesville to visit with groups and organizations as part of their listening tour. Endowment staff would like to hear from people in selected regions on the humanities and the grants process.
Finally, the Library has received a $4,000 Health and Wellness Grant. Literacy Coordinator Karen Kerr-McGraw and Head of Reference Services Nadine Hawke have worked with various agencies in Bartlesville to create a selection of outstanding programs for 2015-2016. Program topics include nutrition, diet, exercise, and overall heath. The first program is scheduled for September 15th at 10:00 AM. Brochures will be created just as soon as the final programs are in place.
Ms. Goff reviewed the 2015 Annual Report to the Oklahoma Department of Libraries. This report is filed by August 15th of each year to be eligible for state aid funds. The report is also used to rank libraries across the state by using a variety of statistics. Ms. Goff said the Library’s numbers are good. Programming numbers, library users, and computer usage were all greater than the previous year. On the downside, the Maintenance of Effort (MOE) number is approximately $58,000 lower than 2014. The MOE number is the funding received by the City. The amount must remain the same or be higher to qualify for state aid each year. The reason it is lower is when Beth DeGeer was transferred to the City’s IT department, her salary and benefits were also transferred. This decreased the City’s overall funding from the approved budget. Ms. Singleton sent a letter of appeal to the State Library Director before her retirement. The Oklahoma Department of Libraries will send notification to the City Manager for further justification. Hopefully, we will hear something before the November meeting.
Laura Pryce, Youth Services Librarian, presented this year’s summer reading program report. The theme this year was Every Hero Has A Story. A total of 627 children, ages 0-11, and 92 teens signed up for this year’s program. Special programs were held every Monday at 2:00 PM. Two of the Monday programs were coordinated with this year’s OK Mozart Festival. Maestro Kitsopoulos and OK Mozart Director Randy Thompson presented the first two programs. Some of the other programs included Mad Science of Oklahoma, Sugar Free Allstars, Magician Doug Anderson, and a local firefighter. Approximately 907 kids and adults attended the 8 programs with another 989 kids attending the weekly storytimes. Participants are asked to share with the Library Staff what they have read in order to be eligible for weekly prize drawings. Ms. Pryce showed Board Members a brief video of pictures from the various program events this summer. The Summer Reading Program is funded by the Friends of the Library. Next year’s theme will focus on Health and Fitness.
The Distribution of Materials, Meeting Room, and Photography & Videography policies were reviewed with no suggested changes or revisions. In the previous meeting, Ms. Goff suggested changing the meeting room policy to allow groups and organizations to schedule more than one meeting at a time. There have been occasions when it was necessary because of scheduled speakers. However, she asked to table that discussion until a permanent Library Director has been hired.
Mr. Halkiades commented that this is the last meeting for Board Member Alfreda McIntosh. She has completed two consecutive terms and cannot be reappointed at this time. He also asked Mr. Speirs if he would like to continue. He is eligible for reappointment. Mr. Speirs would like to continue. Ms. McGill will make sure his reappointment is on one of the upcoming City Council agendas. Mr. Halkiades asked if anyone knows of someone who might be interested in serving on this Board, please let him know.
No public comments were made at this meeting.
Items for the November 10, 2015 Regular Meeting Agenda includes the review of 3 policies.
With no further discussion, the meeting was adjourned at 5:07 PM. The next meeting of the Bartlesville Library Board will be Tuesday, November 10, 2015 at 4:30 PM, in the Board Room, Administrative Services Office, Bartlesville Public Library.
Submitted By: Denise Goff
Operations Manager-Library, Museum, & Cemetery