Library Board Minutes
BARTLESVILLE PUBLIC LIBRARY
MINUTES OF THE REGULAR MEETING
On Tuesday, March 10, 2015 at 4:30 PM, the Bartlesville Public Library Board was called to order in the Board Room-Administrative Services, Bartlesville Public Library, 600 S. Johnstone, Bartlesville, Oklahoma pursuant to notice filed in the Office of the City Clerk, 401 S. Johnstone, Bartlesville, Oklahoma on March 5, 2015 and posted by 5:00 PM the same day.
MEMBERS PRESENT AT ROLL CALL: ALSO PRESENT:
Mark Boekhout Joan Singleton, Director
George Halkiades Denise Goff, Senior Administrative Assistant
MEMBERS ABSENT AT ROLL CALL:
1 Position Vacant
Chairman George Halkiades called the meeting to order at 4:30 PM.
Mr. Speirs made a motion to approve the January 13, 2015 Regular Meeting Minutes as written. Seconded by Mr. Hartzell. Aye: Boekhout, Halkiades, Hartzell, Hess, McIntosh, Sievers, Speirs. Nay: 0. Motion Carried.
Ms. Singleton reported that the annual Battle of the Books was held on March 5th. Osage Hills School won for the second consecutive year. The Library has purchased charging stations to place in two locations on the main floor. They will be available for patrons needing to charge their cell phones, ipads, etc.
The 1920’s Celebration will begin the second week of April. There are many events planned. They include a 1920’s dance party to be held at the Elks Lodge, a book discussion, Tom Mix silent movies with live piano music, a Woolaroc program with Osage dancers, Mahjongg demonstration and a review of Bartlesville in the 1920s. Ms. Singleton said it will be a month of great programs and hopes Board Members can attend. Funding for these programs is provided by the Harshfield Trust, Phillips 66, Oklahoma Department of Libraries, and Friends of the Library. No City monies are used in this annual programming event.
The Library is beginning preparations for the fiscal year 2016 budget. There will be no budget increases this next year.
The Equipment Use, Principles of Conduct, and Research Policies were reviewed. Ms. Hess asked for one wording change in the Principles of Conduct policy. She asked if the word silent could be used rather than mute on # 8 regarding cell phone useage. Silent is the term used most today. Mr. Halkiades said we can make that substitution and not have to formally vote. This word change will not alter any of the policy’s content. Mr. Speirs noted the policy does not cover service dogs. Ms. Singleton said that service dogs are allowed in the library.
BOARD MEETING MINUTES-MARCH 10, 2015
While reviewing the Research Policy, Mr. Speirs asked if the one hour search time was per request or per person. Ms. Singleton answered per request. If any additional time is needed, they will be referred to the Bartlesville Genealogy Society.
Under comments, Ms. Hess asked if there was a “current events” listing on our website so she could see the dates and times of the upcoming events. Ms. Singleton said she did not think so but would turn in a request with the City’s IT Department.
Mr. Halkiades said this year’s Friends Annual Meeting will be held on April 9th in the Library’s meeting room. Fran Stallings will be the keynote speaker. All Board Members are welcome to attend.
No Public Comments were made at this meeting.
Items for the May 12, 2015 Regular Meeting Agenda include the 2016 Budget and the annual review of two policies.
With no further discussion, the meeting was adjourned at 5:09 PM. The next meeting of the Bartlesville Library Board is scheduled for Tuesday, May 12, 2015 at 4:30 PM in the Board Room-Administrative Services, Bartlesville Public Library.
Submitted By: Denise Goff
Senior Administrative Assistant