Library Board Minutes
Bartlesville Public Library
Minutes of the Regular Meeting
On Tuesday, July 14, 2015 at 4:30 PM, the Bartlesville Public Library was called to order in the Board Room-Administrative Services, Bartlesville Public Library, 600 S. Johnstone, Bartlesville, Oklahoma pursuant to the notice filed in the Office of the City Clerk, 401 S. Johnstone, Bartlesville, Oklahoma on July 9, 2015 and posted by 5:00 PM the same day.
MEMBERS PRESENT AT ROLL CALL:
MEMBERS ABSENT AT ROLL CALL:
Joan Singleton, Director
Denise Goff, Senior Administrative Assistant
Chairman George Halkiades called the meeting to order at 4:30 PM.
Ms. Singleton introduced Kellie Storm. Ms. Storm was recently appointed to the Library Board to fill the position vacated by Chris Dixon. She works in Claims Management at Walmart Administration. Members introduced themselves and welcomed her to the Board.
With no corrections and/or additions to be made, Mr. Boekhout made a motion to approve the May 12, 2015 regular meeting minutes as written. Seconded by Mr. Hartzell. Aye: Boekhout, Halkiades, Hartzell, Hess, McIntosh, Sievers, Storm. Nay: 0. Absent for Vote: Maloney. Motion Carried.
Ms. Singleton did not have anything to add to the written report. She directed the Board’s attention to a written report submitted by Literacy Services Coordinator Karen Kerr-McGraw. It is an overview on the recent citizenship training program she attended in Kansas City, Missouri. Ms. Singleton also said the Library will receive a 2nd year IMLS grant to pay the salary of Norma Seabolt, Literacy Assistant.
Board Members were sent copies of the Library’s goals and budget(s) for fiscal year 2016. The budget year is July 1, 2015 to June 30, 2016. The Library operates on a line item budget that totals 1.146 million for this year. Ms. Goff noted that all operating expenses for the Library are paid from the City’s 101 budget monies. This includes everything from payroll, utilities, and maintenance contracts to supplies. The printed budget also includes budget and actual expenditures for the last two fiscal years.
The 208 budget includes all of the Library’s grant monies, state aid, and donations. This year the 208 budget totals $166,000. Of this amount, approximately $68,000 will be the annual allotment from the Library Trust Authority for the collection. The rest will be spent on various projects and equipment needs.
The Collection Development, Internet and Computer Use, and Video Surveillance Policies were reviewed. Ms. Singleton told new Board Members that the some of the wording contained in the Internet and Computer Use Policy came from the Oklahoma Department of Libraries and had to be in place to receive e-rate monies. Each year, the Library receives 80% of the total cost of the line charges for the Internet through e-rate. Each policy was reviewed with no suggested changes.
The Election of Officers for fiscal year 2016 was the next item for Board consideration. Ms. Sievers made a motion to re-elect the current Chair and Vice-Chair. The motion was seconded by Ms. Maloney. Officers are George Halkiades, Chairman and Mark Boekhout, Vice-Chair. Aye: Boekhout, Halkiades, Hartzell, Hess, Maloney, McIntosh, Sievers, Storm. Nay: 0. Motion Carried.
No additional Board Comments were made.
No Public Comments were made at this meeting.
Items for the September 8, 2015 Regular Meeting Agenda include the Annual Report to the Oklahoma Department of Libraries, the 2015 Summer Reading Program Report, and annual review of 3 policies.
Ms. Goff asked for the Board’s consideration is possibly changing a provision included in the Meeting Room Policy. The policy says that a group/organization can only book one meeting at a time. It was very necessary to setup the policy this way 23 years ago when the new building just opened. Now however, the Library has established groups that meet here all the time and their meeting times do not interfere with other groups wanting to use the room(s). Mr. Hartzell asked if specific examples could be sent to the Board prior to the meeting so there would be ample time to review/consider the possible changes.
With no other discussion, the meeting was adjourned at 5:10 PM so that Board Members could see a demonstration of the new projection equipment in the Upstairs Meeting Room. The next meeting of the Bartlesville Library Board is scheduled for Tuesday, September 8, 2015 at 4:30 PM in the Board Room-Administrative Services, Bartlesville Public Library.
Submitted By: Denise Goff
Senior Administrative Assistant